Finance and  Administration

Office of Contracts and Grants

Table of Contents

I.

Assignment of Contract and Grant Fund Numbers

II.

Award Monitoring and Fund Reconciliation

III.

Preparing Budget and Expenditure Reports

IV.

Overruns and Cost Disallowances

V.

Budget Revisions, Transfer and Adjustments

VI.

Deposits to Contract and Grant Banner Funds

VII.

Certification of Time and Effort Reporting

VIII.

Financial Reporting to Sponsoring Agencies

IX.

Cost Sharing and Matching Funds Report

X.

Incentive Payments and Compensation


214 Eller Hall
Mon-Fri 8:00 am - 5:00 pm
Fax: (336) 750-2746



Barbara Waller

Director of Contracts & Grants
(336) 750-2734
wallerbn@wssu.edu

Caryel Ivy
Accountant
(Life and Social Sciences, Nursing, University Trust)
(336) 750-2736
ivycm@wssu.edu

Anatasia Polk-Bethea
Accountant
(School of Education, Title III, Community Safety)

(336) 750-2837
polkan@wssu.edu

Winston-Salem State encourages the involvement of University personnel in seeking both federal and non-federal funds for sponsored research, training, and public service projects. These projects provide an opportunity for the faculty to extend themselves beyond the classroom and gain experience that can be utilized in their teaching and writing.

The Office of Sponsored Programs (OSP) is charged with the responsibility of distributing available information on grants, assisting in the preparation of grant applications, and monitoring the programmatic requirements.

In accepting funds from outside agencies, the institution must take steps to ensure that the institution maintains control of research, instruction, and public service activities. Because many agencies attach stringent regulations directing and limiting the activities for which they provide funding, the institution must safeguard its own assets by having in place check and balances adhering to and following state guidelines and regulations.

The Office of Grants and Contracts (C&G) is a department within the division of Finance and Administration. This office provides assistance with the fiscal matters dealing with project administration. This includes providing budgetary advice during proposal preparation, as well as the financial management of the funds awarded to the University to ensure compliance with direct and indirect cost. Permanent files maintained by the office are monthly, quarterly and final financial statements; a copy of the proposal, original budget, if applicable, original award, amendments, if applicable, prior approval notices, and any other correspondence relative to the fiscal management of the grant. Depending upon the terms of a grant, Banner Funds are setup as either restricted or unrestricted, but must be in accordance with applicable guidance documents such as OMB Circular A-21.





Quick Reference to Contracts & Grants Post Award Processes

Winston-Salem State University

601 S. Martin Luther King Jr. Drive

Winston-Salem, NC 27110

Phone: (336) 750-2000



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