Motor Pool Vehicle Policies
Use of Vehicle - Policies & Procedures
- PURPOSE & SCOPE
The intent of this manual is to convey the Winston-Salem State University (WSSU) policy and procedures for the use of, and operation of state motor Pool within the context of, and as an extension of, the NC Department of Administration Motor Pool Management Regulations.
WSSU will provide reliable and clean state-owned passenger motor vehicles to meet the transportation needs of its employees for the purpose of conducting the University's business.
- APPLICABLE DOCUMENT
The latest issue of the N.C. Department of Administration, Motor Pool Management Regulations, is hereinafter adopted as part of this document. Any conflicts between these documents will be resolved in favor of the State regulation. A copy of this document may be obtained from the Motor Fleet Management Regulations.
- D. LOCATION OF FACILITIES
The WSSU motor Pool facilities are located at the Physical Plant Building, Cromartie Street, Winston-Salem, NC. The MVFC telephone number is (336) 750-2850.
II. POLICY / REGULATIONS / PROCEDURES
- POLICY STATEMENT
By the authority of the Chancellor, all WSSU employees who operate a state-owned passenger vehicle shall abide by the requirements as set forth in the WSSU Motor Pool Management Manual. Those who violate these requirements will be subject to disciplinary action up to termination of privileges to operate a State vehicle.
- VEHICLE USAGE
Official Use Only . State-owned passenger-carrying vehicles shall be driven only by state employees and used for official state business only. It shall be unlawful for any state employee to use a state-owned vehicle for any private purpose whatsoever.
Persons who will be driving a state-owned motor vehicle must have a valid driver's license and must show the license prior to obtaining a vehicle.
Motor Vehicles and Ordinances
It is the responsibility of the individual driver to observe all state motor vehicle laws and ordinances. All violations and fines shall be the responsibility of the driver or agency. Abuse of motor vehicle laws and ordinances may result in denial of the use of a MFM-owned vehicle.
Alcoholic Beverages and Drugs
Under no circumstances may a state employee operate a state-owned vehicle while under the influence of intoxicating beverages, drugs or substances, or transport (except in performance of law enforcement duties) these items in a state-owned vehicle.
Hitchhikers are not allowed to ride in any state-owned vehicle.
Spouses and children are permitted to accompany state employees on trips in state-owned vehicles when sufficient space is available and when all travel is strictly for official state business.
Family pets are not permitted in state-owned vehicles. Leader dogs for blind persons are excluded from this restriction.
Non-State Employed Persons
Non-state employed persons may accompany state employees driving state-owned vehicles when they have an interest in the purpose of the trip and their presence is related to state business. Students of universities and colleges may be passengers in state cars to attend athletic events and other activities officially sanctioned by the institution, provided the proper account is reimbursed at the standard mileage cost rate by the student activity fund involved. Non-state employed persons, however, are not allowed to drive the state-owned vehicle.
In accordance with the General Statutes of North Carolina and Motor Pool Management regulations, the driver and all front-seat passengers must wear seat belts (lap and shoulder belt even if the vehicle is equipped with an air bag) whenever the vehicle is in motion.
The General Statutes of North Carolina also requires children to be protected by safety restraints. All children less than age 6 must be buckled up when riding in passenger vehicles. The law covers all persons, not just parents, who operate a vehicle in which a child is a passenger. Children less than age 3 must be in a properly used safety seat (infant car seat, toddler seat or booster seat) that meets federal standards.
Customers must inform Facilities of a cancellation of an approved vehicle request no less than 24 hours from the day the vehicle is to be picked up by the customer. Failure to inform Facilities of the cancellation will result in a cancellation charge of one day minimum rental (see Rates link for details).
Smoking is not allowed in Motor Pool vehicles.