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Motor Pool Vehicle Request Form

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*Vehicles are assigned based on a first-come, first-served basis; therefore proper travel planning is recommended.

*Vehicle reservations are based on availability...NOT PREFERENCE.

*Department Head Approval is required when utilizing departmental fund/budget codes for travel purposes. Please obtain approval BEFORE requesting a vehicle for all travel needs.

Cancellation Policy

Customers must inform Motor Fleet Services of a cancellation of an approved vehicle request no less than 24 hours from the departure date. Failure to inform Motor Fleet Services of the cancellation will result in a cancellation charge of one day minimum rental (see Rates link for details).

*Note: Travel before 8 am or after 5 pm will need to be scheduled for pickup the day before. All weekend travel needs to be scheduled for pickup on Friday.

Requestor Name : *

Requestor Email : *

Requestor Phone Number : *

Driver Name : *

Driver Email : *

Driver Phone Number : *

Driver Fax Number : *

Number of Travelers : *

Department Name : *

Fund and Budget Code : *

Date of Pickup - During Office Hours ONLY : *

Time of Pickup - During Office Hours ONLY : *

Date of Return : *

Time of Return : *

Destination - Include City and State : *

Additional Information :