Student employees are paid every other Friday on a bi-weekly schedule. Click on the "Bi-Weekly Payroll Calendar" tab for further details.
Direct Deposit Notification
On pay day, student employees who are receiving a direct deposit of pay will receive an email in their university email account from the Payroll Office. A copy of the employee's direct deposit advice will be attached to the email. The attachment is a password protected, encrypted PDF document.
Student FICA Exemption
Student employees who are enrolled at least half-time (6 credit hours in fall or spring semesters and 3 credit hours in the summer) are exempt from paying FICA taxes. However, any student who is also a full-time employee of the university is not exempt from paying FICA tax. In this situation, the individual's major function is deemed to be that of a full-time employee, and therefore is not exempt.
Returning Student Employees
A new contract must be completed for each job on campus for every academic year. A separate contract is required for the summer.
Student Employment Policies
Student Employment - Work Hour Limits
Student employees can hold one or more jobs on campus. The total hours for Work-Study students can NOT exceed 20 hours per week (inclusive of all jobs secured on-campus) during the academic semesters. For Student Temp workers the total hours cannot exceed 40 hours per week during the academic semester (inclusive of all jobs secured on-campus). Student employees are not eligible to work overtime, receive comp time or holiday premium pay.
Student Employment - Wages
The minimum hourly wage is $7.25. Student employees can earn between $7.25 - $10.00 an hour, special permission is required for wages over $10.00 an hour.
Web Time Entry Guidelines
Hourly Rate - Student Employees
Student employees are responsible for entering hours worked during each bi-weekly pay period on the online time sheet in Banner Rams. Completed online time sheets must be submitted to their supervisor by midnight on the Monday after the pay period ends. Refer to the "Bi-Weekly Payroll Calendar" for pay periods, deadlines and pay dates.
If the student employees misses the deadline for submitting their online time sheet to their supervisor, they must complete a "Late Time Sheet" form and submit to the Payroll Office as soon as possible. Late time sheets received in the Payroll Office after the 5 p.m. Tuesday deadline will be processed on the next payroll cycle.
Flat Rate - Student Employees
The flat rate payments are set up in the Banner Payroll system to pay automatically on the pay dates. You are not required to enter hours worked on online time sheet.
Supervisors of Student Employees
Supervisors are responsible for approving all student employees online time sheets in a timely manner by 12:30 p.m. on the Tuesday after the pay period ends on Sunday. Refer to the "Bi-Weekly Payroll Calendar" for pay periods, deadlines, and pay dates.