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W-2 Tax Information

Winston Salem State University (WSSU) is pleased to announce that current employees may elect to receive their W-2 statement online through Banner Self Service in an IRS approved PDF format.  This allows you to print and send the on-line form with your tax return.

WSSU is required by the IRS to furnish all employees with a W-2 form for each calendar year.  The W-2 form details the employee’s compensation, tax withholdings and required disclosures for the year.  In the past, employees have received paper copies of their W-2 form.  Complete instructions for W-2 form are available on the IRS website.

Fastest Way to Receive Your W-2 

Electronic W-2 is the fastest and most secure way to receive your W-2. By electing this option, an employee’s W-2 tax information will be available for review MUCH FASTER than receiving it by mail. Get started & Do it Today!  

How Do You Benefit From Receiving Your W-2 Electronically? 

  • Access to the W-2 statement earlier than traditional paper process
  • No lost or stolen statements or delay with the mail
  • No worrying  about not getting your W-2 in time to complete your taxes
  • Will be able to get an approximate picture of your tax liability or refund earlier!
  • Contribute to cost savings (forms, printing and postage expense)
  • Statements will remain online for multiple years.
  • Secure and Easy Access Anytime
  • Ability to print Multiple Copies
  • No frustration! You’re in control!

Disadvantages of Getting Your W-2 by Mail

  • W-2 may be misplaced or lost in the mail
  • Possibility of family members or others receiving and looking at your W-2
  • No ease of access
  • Unsecured

Federal regulations require that employees give their consent to receive the W-2 in an electronic format.  Once consent is given it carries forward each year and does not need to be repeated as long as the employee is still working for the university.

Setting Up Your Electronic W-2

 

From Banner Rams Online

  1. Enter your Banner ID and Pin
  2. Click the “Employee” tab
  3. Click “Tax Forms”
  4. Click “W-2 Consent”
  5. Check the box “My Choice” to consent to receive your W-2 electronically
  6. Click "Submit"

If you consent to receive your 2012 W-2 electronically, you must give your consent by January 18, 2013.  Once the W-2’s are processed, current employees who gave their consent will be able to view and print the earning statements immediately.  An email notification will be sent to employees when W-2’s are available on Banner Self Service.

 

Viewing And Printing Your W-2

 

From Banner Rams Online

  1. Enter your Banner ID and Pin
  2. Click on the “Employee” tab
  3. Click “Tax Form”  
  4. Click “W-2 Year End Earnings Statement”
  5. Select appropriate tax year
  6. Click "Display"                                                                                                                             NOTE: To create Federal and State and personal acceptable copies of your W2 to send in with your taxes:
  7. Click on Printable W-2 at the bottom of the Display page
  8. Click on File
  9. Click on Print

Note: The following link allows you to view and print the instructions that appear on the back of the Paper W-2:  W2 IRS Instructions.

Disclosure Notices: 

An employee who consents to receiving the W-2 Form electronically will not receive a paper copy.  If an employee does not consent, Payroll will mail the W-2, using the US Postal Service, to the current address on record no later than January 31, 2014.

Payroll will mail the W-2, using the US Postal Service, to the current address on record of those employees who have separated from Winston Salem State University. 

Address Changes

NOTE: If you did not receive your W-2 in the mail, it is possible that the University does not have your most current address. Please email your current address to 2payroll@wssu.edu for W-2 address changes ONLY! All other address changes need to be submitted to Human Resources

Winston-Salem State University

601 S. Martin Luther King Jr. Drive

Winston-Salem, NC 27110

Phone: (336) 750-2000



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