P-Card Information
Winston-Salem State University Purchasing Card (P-Card)
The (P-Card) is essentially a standard Visa card where the liability rests with the University instead of the individual cardholder. (This is different from the American Express corporate card, in which the liability is solely the cardholder’s.) The P-Card is issued to an employee, empowering this person to purchase goods and services on behalf of the University. This program has been established to allow rapid purchase of low dollar goods and services while simultaneously reducing paperwork and handling costs associated with the small purchase process.
Note: Under no circumstances shall this Visa P-Card be used for personal purchases.
Information for Purchasing Card Users:
- Purchasing Card Guidelines
- Purchasing Card Quick Reference Guide
- Online Reconciliation User Guide
- Statement Reconciliation User Guide
- Statement Reconciliation Packet Sample - Attachment A
- Receipt Samples - Attachment B
Forms:
- Purchasing Card Enrollment Form
- Employee Purchasing Card Agreement
- Cardholder Account Information Change Form
- Monthly Sign-Off Sheet
- Missing Receipt Affidavit
- Request for Emergency Purchasing Card
- Separation Clearance Checklist
- Transaction Dispute Form
- Cardholder Transaction Log
Training and Tutorials:
