Human Resources

Disciplinary Action Guidelines -SPA Employees

BASIC GUIDELINES

FIRST WRITTEN WARNING - FINAL WRITTEN WARNING

1. Contact Human Resources to review situation

2. Determine if a policy in the State Personnel Manual has been violated.

3. Determine if Personal Conduct or Job Performance

4. Check employees record to determine disciplinary action that is still in force.

5. If discipline is appropriate, prepare the letter of warning per attached guidelines from State Personnel Manual.

6. Complete the Disciplinary Action Report. Copy attached.

7. Obtain all required signatures.

8. Meet with employee to discuss problem and to discuss the proper way the employee should be handling the problem situation.

9. Written warnings are not grievable.

DISMISSAL, DEMOTION OR SUSPENSION WITHOUT PAY

1. Contact Human Resources to review situation.

2. Determine if a policy in the State Personnel Manual has been violated.

3. Determine if Personal Conduct or Job Performance.

4. Check employees disciplinary record to determine disciplinary action that is still in force.

5. Prepare a pre-disciplinary letter to the employee.

6. Meet with the employee. Discuss the situation. Tell them the action that is being considered.

NOTE: At least one workday must pass before action can be taken after pre-disciplinary conference.

7. If decision is made to pursue action:

*Prepare letter per attached State Personnel Manual guidelines.

*Compete the Disciplinary Action Report -- copy attached.

*Obtain all signatures.

*Meet with employee.

*If employee is not present send letter certified and regular u.s. mail.

*Dismissal, demotion and suspension without pay are grievable.

Winston-Salem State University

601 S. Martin Luther King Jr. Drive

Winston-Salem, NC 27110

Phone: (336) 750-2000



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