The purpose of the Office of University Events is to manage, coordinate, and facilitate annual plans for both signature and marque events in the life of Winston-Salem State University. The primary function of the office is to support events that include university-constituent relations on behalf of the Chancellor, as well as senior administration. When necessary, the office also oversees interdepartmental coordination in order to organize and streamline the approach to university-wide events.
Levels of Support
- Creates and establishes initial engagement plan
- Manages complete event logistics
- Provides & manages staff and/or volunteers
- Serves as lead for any associated committees
- Manages all correspondence and guest lists
- Facilitates payment for outside agencies and processes internal accounting procedures
- Serves as a consultant on planning committees
- Provides direction and guided assistance
- Provides hosts and/or event attendants
- Serves as a consultant on planning committees
- Provides minimal support
Event Management
A University Event is either classified as a signature, marque, or collegiate event.
A Signature Event is defined as an event that is requisite in the life of the University. This event captures the heritage and spirit of the University and celebrates the legacy of the founder, as well as the importance of Winston-Salem State University in the larger Winston-Salem community and the surrounding area. These events are managed by the Office on behalf of the Chancellor and always receive full support. These events include, but are not limited to Homecoming, Commencement, Founder’s Day, etc.
A Marque Event is defined as an event that engages Winston-Salem State University constituents to participate and donate to the University. Most often, these events are planned in support of the Chancellor or the Division of University Advancement, and receive full or intermediate level support, based on directive from the Chancellor, Provost, and/or Vice Chancellor for University Advancement. These events include, but are not limited to ground breaking ceremonies/ building dedications, university anniversary events, scholarship events, donor focused events, faculty celebrations, etc.
A Collegiate Event is defined as an event that is planned by other agencies within the University. These events most often receive intermediate or basic level support, as determined by the Executive Director for University and Donor Event, or by directive given by the Chancellor and/or Provost.
Please see our Virtual Event Guide, a useful guide to the management of virtual events supported by the Office of University and Donor Events.
For those that rely on assistive technology, please see our screen-reader accessible Virtual Event Guide.
HOMECOMING FOREVER RED 2024 PLANNING STARTS NOW!
Homecoming at Winston-Salem State University is a time to celebrate education, excellence, and RamPride. Each year, we rely on the support and cooperation of the entire campus community to ensure that one of our most cherished events is both well-planned and one we can be very proud of. A well-executed weekend starts with gathering requests for events that take place during the week of Homecoming.
ALL PROPOSED EVENTS FOR HOMECOMING 2024 MUST BE APPROVED BY THE EXECUTIVE STAFF EVENTS ADVISORY COUNCIL!
If your department, program, or organization would like to host an event during Homecoming 2024, please submit the REQUIRED FORM below no later than May 1, 2024. Before you complete a submission, we urge you to give careful consideration, to the extent possible, to factors such as financial resources, logistical resources, staffing resources, time available to plan, and other important factors when planning a WSSU event. All proposed events will not be approved. Therefore, it is important to provide as much information as possible. The Executive Staff Events Advisory Council will review all submissions and the Office of University Events will notify you of their decision no later than June 30, 2024. If your event is approved, the Office of University Events will provide you with a Homecoming 2024 Event Resource Guide. Please note: You are responsible for completing all actions within the Event Resource Guide, including entering your approved event into the University's Web-Based Scheduling System (25Live). In the meantime, if you have any questions about Homecoming or your specific proposal, please be in touch with the Office of University Events at events@wssu.edu.
