WSSU prioritizes the safety and comfort of all visitors, students, and staff. In the event of inclement weather, please note the following:

1. Weather Conditions That May Affect Tours

Campus tours may be delayed, modified, or canceled in the event of:

• Severe thunderstorms or lightning
• Heavy rain, snow, or ice
• High winds or freezing temperatures
• Any weather conditions that may create unsafe walking conditions on campus

2. Notification Process

If tours are affected by weather:

• Visitors will receive a cancellation or delay notification via email and/or phone at least two hours prior to their scheduled tour time, whenever possible.
• The Office of Campus Visits will also post weather-related updates on social media accounts, IG @visitwssu.

3. Rescheduling Options

Guests whose tours are canceled due to weather will be:

• Offered the opportunity to reschedule for the next available tour date, or a different date
• Invited to complete a self-guided tour of campus if conditions allow and campus remains open.

4. Modified Tour Procedures

If weather conditions allow for safe but limited activity:

• Tours may be shortened or conducted indoors only, focusing on key campus facilities.
• Visitors will be notified of these modifications upon check-in.

5. University Closure

If Winston-Salem State University closes due to inclement weather, all tours are automatically canceled. Guests will be contacted with rescheduling options.

6. Contact Information

For weather-related tour questions or rescheduling assistance, please contact:
Office of Campus Visits
📧 ambassadors@wssu.edu
📞 336-750-2919

WSSU desires to ensure that all guests receive the full campus tour experience while maintaining the schedule and flow of daily tours. Please note the following about timely arrival.

1. Standard Arrival Expectation

Guests are expected to arrive 15 minutes before their scheduled tour time to allow for check-in, introductions, and preparation.

2. Grace Period

A 15-minute grace period will be allowed for late arrivals.

• Guests who arrive within this window will be permitted to join the tour in progress, if feasible.

3. More Than 15 Minutes Late

If guests arrive more than 15 minutes after the scheduled tour time, the following options will apply:

• Option 1: Guests may be offered a self-guided tour with printed materials or a digital tour link.
• Option 2: Guests may reschedule for a future date, based on availability.

Campus Visit staff will make every effort to accommodate guests courteously, while maintaining the schedule for on-time participants.

4. Group Tours (10+ Guests)

For large groups arriving late:

• Groups arriving 15–30 minutes late may receive an abbreviated tour at the discretion of the Campus Visit Coordinator.
  • No housing tour and only seeing the first floor of DJR
• Groups arriving more than 30 minutes late will need to reschedule for another date.

5. Communication

Guests are encouraged to contact the Campus Visit Office as soon as possible if they anticipate being late.

• Phone: 336-750-2919 or 336-310-5102 (Ms. Gray work cell)
• Email: graybd@wssu.edu or ambassadors@wssu.edu

This allows the team to plan accordingly and provide the best experience possible.