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400.1 - Electronic Mail Systems Policy

University Group Policy #400.1

I.    Executive Summary

This policy clarifies the use of electronic mail systems for Winston-Salem State University.

II.  Policy Statement

Winston-Salem State University’s electronic mail system are University assets, which must be used for University business only. Incidental and occasional personal use of electronic mail is permitted, but must not be abused. Individuals should be aware that messages sent over electronic mail systems are subject to monitoring, if such action is deemed appropriate and authorized by a senior management. The University reserves the right to access electronic mail messages for any University purpose including but not limited to:

  1. To comply with an investigation.
  2. To recover from system failures.
  3. To investigate suspected breaches of security or violation of policy.
  4. To improve system performance and conserve system resources. The University reserves to right to periodically delete stored messages.

III.     Applicability

This policy is applicable to faculty, staff and students.

IV.    Compliance

It is a violation of the Winston-Salem State University Electronic Mail Systems Policy for any individual to intentionally access another individual’s e-mail files for unapproved business purposes. Violations of this policy may result in the disciplinary action up to and including dismissal or expulsion.

Responsible Division: Office of Information Technology

Authority: Chancellor


  • Adopted January 5, 2017

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