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Bus/Passenger Van Reservation Information

  • Buses and Passenger Vans are assigned based on a first-come, first-served basis; therefore proper travel planning is recommended.

Transportation Request Timeline

  • 56 Passenger Bus - One Month prior to Trip
  • All other vehicles - Two Weeks prior to Trip

Trip is not guaranteed until requesting department received confirmation.

  • Department Head Approval is required when utilizing departmental fund/budget codes for travel purposes. Please obtain approval BEFORE requesting a bus or van for all travel needs.
  • Departments will be charged for the ENTIRE time period the bus has been reserved. Police and Public Safety Bus Drivers WILL remain with the department throughout the duration of the travel.
  • Departments are responsible for the University Bus Driver's overnight lodging and other travel expenses that may occur (ex: toll expenses, parking expenses, etc.)
  • Only certified University Transportation Bus Drivers are authorized to drive vehicles in the Traffic and Transportation fleet.
  • All trips must depart from university campus
  • Trips must be sponsored by and Internal University Department or Organization
  • Trips paid from an external source, must pay in full at the time of the confirmed reservation *Mileage is approximate, and it may be more than the estimate at the end of the trip.
  • Priority reservation will be provided to student groups.

ONLY University Bus Drivers are allowed to drive the passenger vans and buses.

For any additional information please contact us at 336-750-2905 or