The Winston-Salem State University Archives' mission is to tell the story of the University and the people who made Winston-Salem State University what it is today. The Winston-Salem State University Archives is the official repository for records documenting the historical, administrative and social legacy of the university.
The Winston-Salem State University Archives primary mission is to identify, collect, preserve and make available: official non-current university records, historical records and objects of enduring value, and personal papers of alumni, faculty and staff that support scholarly research and the curricular strengths of Winston-Salem State University.
The Winston-Salem State University Archives collection will be useful to scholars and researchers in the following areas of study:
- Normal and industrial education in the South
- African American higher education (early 20th century)
- Segregation in higher education
- Collegiate athletics in the Jim Crow South
- WSSU Buildings and grounds
The offices, departments and schools that comprise Winston-Salem State University transfer non-current records (materials usually five or more years old) to the archives where they are processed and made available to users.
Importance of the C.G. O'Kelly Archives
Contact and Hours of Operation
Contact Person
Thomas Flynn, Archivist/Librarian
Physical Address
Winston-Salem State University Archives
C.G. O’Kelly Library, Room 149
Winston-Salem, NC 27110
Contact Information
Phone: 336-750-2426
Fax: 336-750-2459
flynnth@wssu.edu
Street Address
Winston-Salem State University
601 Martin Luther King, Jr. Dr.
Winston-Salem, NC 27110
Hours
Monday - Friday
8:30 a.m. - 12:00 noon
1:00 p.m. - 5:00 p.m.
User Access
Materials in the Winston-Salem State University Archives are non-circulating and available for in-house use by the WSSU campus community and the general public. Researchers coming to the Archives must present a picture identification and register to use materials. No appointment is required to use the archives during regular operating hours; however, due to limited staffing all users are strongly encouraged to make an appointment before coming to the archives.
Researchers planning to visit Archives are strongly encouraged to make an appointment.
Archival materials are unique one of a kind resources and do not circulate. The archives holdings can only be used in the designated archives area.
- All patrons must register to use materials and show a current picture identification card.
- For preservation purposes no food or drinks are allowed in the research area.
- All books, bags, pocket books and satchels are prohibited and should be stored in the designated security area. The Archives reserves the right to inspect any bags or other containers brought into the reading room.
- To prevent damage to materials ink pens and markers are prohibited. Pencils and electronic devices such as laptops and tablets can be used for note taking.
- All papers and material should be handled carefully and kept in the order in which they are found. Don't place books or other objects on top of papers or file folders.
- Photocopying is permissible, if there are no donor or copyright restrictions. The Archives Staff may deny photocopying request if the item is fragile, of exceptional value, or too large. All photocopying is done by Archives staff.
According to North Carolina State Statute #14-398, destruction or theft of library materials is a crime-a misdemeanor if damage is under $50.00 and a felony if above that amount.
Stack areas are closed to researchers and are only open to Archives staff. Every effort is made to maintain convenient hours, but we reserve the right to close for brief periods when a staff presence cannot be maintained. Persons coming from a distance should make arrangements ahead of time to ensure that they can be accommodated.
When citing materials, proper acknowledgment should be given to Winston-Salem State University Archives. The citation for use in a bibliography is "Winston-Salem State University Archives," followed by the name of the record group or collection. For example, Winston-Salem State University Archives. RG 1.2.1 Simon G. Atkins Collection.
Photocopying
- Materials may be copied, with permission from an Archives staff member.
- Photographic copies may be made by the staff if the material requested is too fragile.
- Copies of unpublished materials or photographs are for personal research use only, and will receive an Archives stamp. They may not be forwarded to another party, reproduced, or deposited in another repository.
- There are restrictions on copying official records, fragile materials, and personal papers restricted by a donor.
- Please pay copying fees by cash or check; our copier does not take the Ram Card or other photocopy cards, and we keep only limited funds to make change.
Publishing
- The patron assumes full responsibility for conforming to the laws of libel and literary property rights that may be involved in the use of any document preserved in the Archives.
- Permission to examine or to photocopy materials does not constitute permission to publish. Permission to publish must be secured prior to publication.
- A fee may be charged for commercial use of records.
Collection Development Policy
The WSSU Archives' primary mission is to identify, collect, preserve, and make available:
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- Official noncurrent University records of various administrative offices:
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- Historical records, publications, and objects relating to the University:
- University blueprints and maps
- Scrapbooks
- University catalogs
- University yearbooks
- Video footage
- Magazines
- Newspaper clippings
- Class schedules
- Personal papers of alumni, faculty, and staff that support scholarly research and the curricular strengths of Winston-Salem State University:
- Dissertations
- Theses
- Teaching and research portfolios
- Awards
- Papers
- Manuscripts
- Oral history interviews
- Alumni ephemera
- Books
- Historical records, publications, and objects relating to the University:
If you have any items you would like to add to this collection, please contact he university archivist.
Copying Policy
The historical materials housed in the Winston-Salem State University Archives are unique and some are of a fragile nature. Therefore, patrons are not allowed to photocopy archival material but must instead defer any photocopying request to an archives staff person.
The Archives staff reserves the right to deny copying services and access to materials under copyright/donor restriction or if the photocopy request is excessive in volume.
The duplication fee is payable upon completion of the request.
| Type of Copy | Price Per Copy |
|---|---|
| Photocopy | $0.10 |
| Digital Photograph | $0.25 |
| Scanned Image | $3.00 |
If you are a student you must use your Ram Card for copying. For all other patrons: we do not accept checks.
Unpublished works cannot be copied without the permission of the writer, donor, or the WSSU Archives. This is in compliance with US copyright law.
Donor Policy
The WSSU Archives is interested in all materials relative to the history of Winston-Salem State University. Persons interested in donating materials to the Archives are encouraged to contact us at (336) 750-2426.
Title to the materials will pass from the donor to Winston-Salem State University upon delivery and signing of official Deed of Gift. The donor gives and assigns to the Winston-Salem State University Archives all rights unless otherwise specified.
Subject to the restrictions in accordance with the Archives documentation/collection development policy the WSSU Archives will return to donor all irrelevant materials. Unclaimed materials will be discarded.
The donor is responsible for cost of official appraisal if donor deems donated materials of monetary value.